East Wight Primary privacy notice
This privacy notice tells you what to expect us to do with your personal information.
Our contact details
contact@eastwightprimary.org
What information we collect, use, and why
We collect or use the following information for service updates or marketing purposes:
- Names and contact details
- Addresses
We collect or use the following information to To operate our in-person events and our vote for the People's Champion including registrations of the vote, checking registrations against the Electoral Register and executing the vote itself.:
- Names and contact details
- Address
- Elector number
Lawful bases
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
- Consent
Our lawful bases for collecting or using personal information for To operate our in-person events and our vote for the People's Champion including registrations of the vote, checking registrations against the Electoral Register and executing the vote itself. are:
- Consent
Where we get personal information from
- People directly
- The Electoral Register for the constituency of East Wight.
How long we keep information
Email list held on MailChimp.com:
We will hold this data indefinitely to communicate about current and future campaigns. You can unsubscribe via the link on every email or by contacting us.
Names, address and email address used for tickets via Eventbrite:
Events and the data collected from them will be retained for six months from the date of the event after which it will be deleted.
Email address used by OpaVote for voting:
OpaVote will delete all personal data with 10 business days of the close of the vote.
Who we share information with
Data processors
MailChimp.com
This data processor does the following activities for us: They manage our email list and the sending of our communications emails. They manage the consent for email receipt and provide the service to enable recipients to unsubscribe.
https://mailchimp.com/help/mailchimp-intuit-privacy-faq/
Eventbrite.co.uk
This data processor does the following activities for us: We use Eventbrite to provide tickets both for our in-person events and to register for our online votes.
https://www.eventbrite.co.uk/help/en-gb/articles/363929/eventbrite-eu-data-protection/
OpaVote.com
OpaVote.com is our secure voting platform. We only share the email address for people who have registered to vote by getting a ticket via EventBrite.
https://opavote.com/data-processing-agreement
Zapier.com
We use the Zapier integration platform to add ticket order data (names and email address) from Eventbrite to our MailChimp email list.
https://zapier.com/privacy
Sharing information outside the UK
Where necessary, we may transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place. Please contact us for more information.
Specifically OpaVote.com and Zapier.com are a companies based in California, USA.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal data.
Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.
You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated
31 May 2024
